Submissions

Author Guidelines

Manuscripts intended for publication in the EIJET must be written in clear and concise English. The following Author Guidelines should be followed by the authors:

(A Checklist that needs to be followed for EIJET Articles Formatting Consistency)

1, Title

• The title should be specific, informative, and written in title case without abbreviations.
• It should be centred, bold, 14 pt Times New Roman, and 1.5 Spacing
• Ideally, the title should be less than about 120-130 characters, i.e. within the limit of 150 characters or a maximum of 20 words
• Avoid using abbreviations, codes or formulas in the title

2. Author Names & Affiliation (s):

• Full Names with superscripts for sequence, Affiliations of each author with country name, and "Email" Address
• Indicate the corresponding author with an asterisk (*) and include their ORCID ID

3. Abstract:

• The abstract should be a concise and informative summary of the research.
• This section should be in simple sentences, i.e., no italic and no bold covering (domain introduction, objectives, methods, results, conclusions, and recommendations, 300-350 words).
• Write in one paragraph, using past tense for methods/results and present tense for conclusions
• Avoid using abbreviations, citations, and formulas whenever possible.

4. Keywords:

• Include 5-7 keywords that accurately describe the content of the manuscript.
• Avoid plural terms and combine multiple concepts within a single keyword.
• Every keyword should start with capital characters and be separated by a comma.

5. Introduction:

• The Author can consider (background, significance, research problem, hypothesis or research questions, review of relevant literature, research gaps, research objectives, key findings, and contributions, etc.)
• Conclude the introduction with a clear and concise statement of the research objectives and contributions.

6. Literature Review:

• It should identify research gaps. Analyse the literature to identify areas where knowledge is lacking, contradictory, or questionable.

• This section should include an in-text citation. A Meta-Analysis can be included (optional)
• Should synthesise prior work to highlight gaps addressed by the current study.
• Citations should be recent (preferably covering the last 5 years of publications)

7. Research Methodology (Design, Materials, Methods & Tools):

• This section should clearly outline and include (Material, Design, Tool Selection Criteria, Tools used, and Methods used for Data collection, Analysis, Experimentation, Modelling or Simulation)
• Ensure that the methods are described sufficiently for others to replicate the study.

8. Results Discussion: 

• This section should cover Design, Development, Simulation and Validation, Interpretation of findings in the context of prior research
• Present the research findings clearly and concisely using a combination of text, tables, and figures.
• Interpret the results in the context of the research objectives and existing literature by covering the credibility of the evidence, comparing the findings with previous research, and discussing the potential practical implications of the study.

9. Conclusion & Recommendations:

• Conclusions should be concise, restate key findings, and address implications or limitations
• In this section, try to avoid introducing new data
• Include practical or research recommendations if relevant, both for future researchers and the implementing bodies separately
• Discuss the practical implications of the findings.

10. Conflict of Interest (Optional):

• Declaration of any potential conflicts of interest (if any). All authors are required to disclose any potential or actual conflicts of interest that may have arisen within the process of publication.
• This includes any financial, personal, or professional relationships that could have influenced or be perceived to have influenced the research.

11. Acknowledgements (Optional):

• Acknowledgement to any individuals or institutions, or funding sources who contributed to the research should be included in the paper after the conclusion and recommendations.

12. References and Appendix:

• All references must follow IEEE style and be consistently numbered and cited in the text.” Specifications of Tables, Figures, Photos, Formulas, Questionnaires, and Datasets.
• All references should be cited in the text and listed in a consistent format (i.e., IEEE).

Tables

• Avoid redundancy; do not duplicate data presented in the text, tables, and figures.
• Tables should be numbered consecutively using Roman numerals (e.g., Table I: Table II:).
• Each table should have a concise and informative caption and must be written above the Table
• Place tables close to their first citation in the text and use consistent decimal points and units
• Include data source notes below tables when applicable
• Avoid using vertical and horizontal gridlines within tables.
• All tables must be referenced and discussed within the main text.
• For full-length papers, a maximum of 8 result tables is generally acceptable, but it may vary in domain-specific research studies.
• Citations for tables should appear in the document (e.g., ‘as shown in Table I’).”

Figures

• Figures should be used to effectively present data/visuals that are difficult to convey clearly, such as complex trends or visual comparisons.
• Figures should not duplicate data presented in tables.
• Figures should be numbered consecutively using Arabic numerals (e.g., Fig. 1, Fig. 2).
• All figures must be referenced and discussed within the main text.
• Original figures should be provided in high-quality digital format (e.g., TIFF, JPEG, and EPS) at a resolution suitable for publication.
• Ensure that all axes are clearly labelled and the caption is mentioned below in the Figure.
• Figures used from other studies should be properly cited
• Citations for figures should appear before the item (e.g., ‘as shown in Fig. 2’).
• Ensure figure text legibility after scaling.

Photographs

• Photos should be free from copyright in the web world.
• Photos should be original and suitable for reproduction.
• The Photo images must be submitted at appropriate levels of resolution.
• Photographs must be of professional quality and should be presented as black-and-white images unless they include colour-specific information relevant to the study.
• If you capture a photograph of a person, obtain a signed release form from that person to use the photograph.
• If you use a photograph from another source, try to obtain the original photograph because photographs of photographs do not print clearly.
• Obtain written permission for reuse (in both print and electronic form) from the copyright holder, and acknowledge the author and the copyright holder in the figure caption.
• Photographs should be unmounted with lettering clearly indicated on overlays or photocopies.
• For composites, photographs should be unmounted, and a softcopy enclosed to indicate the required measurement.
• They should be numbered as part of the sequence of Photos

Heading Style

• Use title case for all main headings (e.g., Introduction, Methodology)
• Number sections hierarchically (1., 1.1, etc.)

Page Limits

• Original research articles and review articles should not exceed 15-20 manuscript pages. In special cases, the size of the manuscript may vary and can be considered a larger size.
• The conference articles considered for publication in special editions or Proceedings can be 6-15 manuscript pages.

References:

• Text Citation: All references should be cited in the text and listed in a consistent format (i.e., IEEE) (preferably to use only the recent publications, i.e., the last five years published articles)
• DOI/URLs: All references must include DOI (if available) or URLs in any other case
• Peer Reviews: Ensure 70–80% of references are from peer-reviewed journals.
• Self-Citation Limits: Self-citations should not exceed 10%
• Automatic referencing: Automatic referencing in IEEE style automates the process of creating citations and a bibliography list according to the guidelines of the Institute of Electrical and Electronics Engineers (IEEE). This involves using software or online tools.
• Extract citation: Extract citation information using tools that can automatically extract citation information from various sources, such as PDFs, websites, and databases.
• Sequencing of Paper Attributes: The software formats the extracted information according to the specific rules of the IEEE citation style, including author names, publication titles, dates, and other relevant details.
• Automatic References/Bibliography: The tool creates a numbered list of all cited sources (References/Bibliography) in the correct IEEE format at the end of the document.
• Automatic Citation arrangement: The software automatically inserts numbered citations in the text of the document, corresponding to the numbered entries in the bibliography.

Example of IEEE Referencing and Citations:

In IEEE style, references are numbered sequentially in the order they appear within the text.

In-text Citations:

• When you refer to a source within your paper, place the corresponding reference number in square brackets immediately after the cited information.
• For example: "Previous research has shown that... [1]."

Reference List:

• At the end of your paper, create a numbered reference list.
• Each reference entry corresponds to the numbered citations in the text.
• List the references in the same order they appear in the text.

Key Features of IEEE Reference Sequence:

• Consecutive Numbering: Each reference receives a unique number, ensuring easy tracking and cross-referencing.
• Order of Appearance: The order of references in the list directly reflects the order in which they are cited within the text.
• Clarity and Consistency: This system provides a clear and consistent way to acknowledge and track sources throughout the paper.

Example:

1. In-text Citation: "As mentioned in [2] ..."
2. Reference List:
1. J. K. Author, "Title of the first work," Journal Name, vol. 10, no. 2, pp. 100-120, Mar. 2017.
2. A. B. Author, "Title of the second work," in Book Title, X. Y. Editor, Ed., 2nd ed., Publisher Name, City, State, 2018, pp. 150-170.

Journal Article

• In-text: "[1]"
• Reference List:
1. A. B. Author, "Title of the article," Journal Name, vol. x, no. y, pp. xxx-xxx, Month, Year.

Example:

• In-text: "As shown in [1] ..."
• Reference List:
1. J. K. Author, "Name of the article," IEEE Transactions on Pattern Analysis and Machine Intelligence, vol. 10, no. 5, pp. 500-520, May 1998.

Book

• In-text: "[2]"
• Reference List: 2. A. B. Author, Book Title. City, State: Publisher, Year.

Example:

• In-text: "Referencing a book [2]..."
• Reference List: 2. J. K. Author, Fundamentals of Digital Image Processing. Englewood Cliffs, NJ: Prentice-Hall, 1996.

Book Chapter

• In-text: "[3]"
• Reference List: 3. A. B. Author, "Chapter title," in Book Title, X. Y. Editor, Ed., xth Ed. City, State: Publisher, Year, Ch. x, pp. xxx-xxx.

Example:

• In-text: "As discussed in [3]..."
• Reference List: 3. J. K. Author, "Name of Chapter," in Handbook of Image Processing, A. B. Editor, Ed., 2nd Ed. New York, NY: Academic Press, 1998, Ch. 5, pp. 100-150.

Website

• In-text: "[4]"
• Reference List: 4. Name of the Organisation, "Title of the document," [Online]. Available: URL, Accessed: Month Day, Year.

Example:

• In-text: "Referencing a website [4]..."
• Reference List: 4. IEEE, "IEEE Style Manual," [Online]. Available: [invalid URL removed], accessed: Jan. 1, 2024.

Thesis/Dissertation

• In-text: "[5]"
• Reference List: 5. A. B. Author, "Title of thesis/dissertation," PhD dissertation, Department, University, City, State, Year.

Example:

• In-text: "As mentioned in the dissertation [5]..."
• Reference List: 5. J. K. Author, "Image Processing Techniques for Medical Applications," PhD dissertation, Dept. of Electrical Eng., Stanford Univ., Stanford, CA, 1998.

Report

• In-text: "[6]"
• Reference List: 6. Name of Organisation, "Title of Report," Report No., City, State, Year.

Example:

• In-text: "According to the report [6] ..."
• Reference List: 6. The National Academies, "Frontiers in Massive Data Analysis," The National Academies Press, Washington, DC, 2013.

Note:

• Numbering: References are numbered sequentially in the order they appear in the text.
• Punctuation: Pay close attention to punctuation and spacing in the reference list.
• Consistency: Maintain consistent formatting throughout the reference list.
• Accuracy: Ensure all information is accurate and complete.
• Refer to the IEEE Style Guide: For the most up-to-date and comprehensive information, always consult the official IEEE Style Guide.
• Try to explore software tools: Tools like Mendeley, LaTeX and MS Word provide the automatic referencing style.

Disclaimer: These are general guidelines. The specific formatting requirements may vary slightly depending on the specific tool and publication.

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