Submissions

Author Guidelines

EIJET Manuscript Submission and Formatting Guidelines and Checklist

Before submitting their manuscript, authors are required to confirm that it follows the following guidelines. Submissions that do not comply with these requirements may be returned to the authors without entering into the review process.

General Structure of a Research Manuscript

1. Title (150 characters)
2. Author (s) Names, Affiliations, and "Email" Address
3. Abstract (domain introduction, objectives, methods, results, conclusions, and recommendations, 300-350 words)
4. Keywords (5-7 Keywords)
5. Introduction (background, significance, research problem, hypothesis or research questions, review of relevant literature, gaps, research objectives, key findings, and contributions)
6. Literature Review (In-text citation) & Meta-Analysis (optional)
7. Research Methodology (Material, Design, Tool Selection Criteria, and Methods)
8. Results Discussion (Design, Development, and Validation)
9. Conclusion & Recommendations
10. Conflict of Interest (if any)
11. Acknowledgements (if any)
12. References and Appendix (Specifications of Table, Figure, Photo, Formulas, and Questionnaire, Datasets)

Manuscript Preparation Guidelines for EIJET: The following Author Guidelines should be followed by the authors:

Manuscripts intended for publication in the EIJET must be written in clear and concise English and should include the following sections:

Title:

• The title should be concise, informative, and accurately reflect the content of the manuscript.
• It should be limited to a maximum of 150 characters. Avoid using abbreviations, codes, or formulas in the title.

Author Names and Affiliations (s):

• Provide the full given name(s) and family name(s) of all authors, ensuring accurate spelling.
• List the affiliations of each author below their name, indicating where the research was conducted.
• Use a numbered superscript immediately after the author's name and before the corresponding affiliation address.
• Include the full postal address of each affiliation, including the country name.
• Provide the email address of each author.
• Designate the corresponding author with an asterisk (*) after their name.
• Ensure that the corresponding author's contact information is current and accurate.

Abstract:

• The abstract should be a concise and informative summary of the research.
• It should clearly state the domain introduction, objectives, methods, results, conclusions, recommendations, etc.
• Avoid using abbreviations, citations, and formulas whenever possible.
• The abstract should be limited to a maximum of 300-350 words

Keywords:

• Include 5-7 keywords that accurately describe the content of the manuscript.
• All the keywords should be separated by commas.
• Avoid plural terms and combine multiple concepts within a single keyword.

Introduction:

• Provide a brief overview of the research background and its significance.
• Clearly state the research problem and the underlying hypothesis or research questions.
• Conduct a concise review of relevant literature, highlighting key findings and gaps in knowledge.
• Conclude the introduction with a clear and concise statement of the research objectives and contributions.

Literature Review:

• The literature review should be concise and focused.
• It should summarize key findings: Briefly review existing research relevant to your study.
• It should identify research gaps: Analyse the literature to identify areas where knowledge is lacking, contradictory, or questionable.
• It should justify your research: Explain how your study addresses these gaps and contributes new knowledge to the field.

Research Methodology (Design, Materials, Methods & Tools):

• A detailed description of the research design, the methodology followed, with materials, methods, and tools used, and the experimental procedures followed.
• Clearly outline the study design, data collection methods, and statistical analyses performed.
• Ensure that the methods are described sufficiently for others to replicate the study.

Results and Discussion:

• Presentation and interpretation of the findings, including a discussion of the results in the context of existing literature.
• Present the research findings clearly and concisely using a combination of text, tables, and figures.
• Highlight statistically significant differences between variables.
• Interpret the results in the context of the research objectives and existing literature.
• Discuss the credibility of the evidence, compare the findings with previous research, and discuss the potential practical implications of the study.

Tables

• Avoid redundancy; do not duplicate data presented in the text, tables, and figures.
• Tables should be numbered consecutively using Roman numerals (e.g., Table I:, Table II:).
• Each table should have a concise and informative caption and must be written above the Table
• Avoid using vertical and horizontal gridlines within tables.
• All tables must be referenced and discussed within the main text.
• For full-length papers, a maximum of 8 result tables is generally acceptable, but it may vary in domain-specific research studies.

Figures

• Figures should be used to effectively present data/visuals that are difficult to convey clearly in tables, such as complex trends or visual comparisons.
• Figures should not duplicate data presented in tables.
• Figures should be numbered consecutively using Arabic numerals (e.g., Fig. 1, Fig. 2).
• All figures must be referenced and discussed within the main text.
• Original figures should be provided in high-quality digital format (e.g., TIFF, JPEG, and EPS) at a resolution suitable for publication.
• Ensure that all axes are clearly labelled and the caption is mentioned below in the Figure.

Photographs

• Photos should be free from copyright in the web world.
• Photos should be original and suitable for reproduction.
• These images must be submitted at appropriate levels of resolution.
• Photographs must be of professional quality and should be presented as black-and-white images unless they include colour-specific information relevant to the study.
• If you capture a photograph of a person, obtain a signed release form from that person to use the photograph.
• If you use a photograph from another source, try to obtain the original photograph because photographs of photographs do not print clearly.
• Obtain written permission for reuse (in both print and electronic form) from the copyright holder, and acknowledge the author and the copyright holder in the figure caption.
• Photographs should be unmounted with lettering clearly indicated on overlays or photocopies.
• For composites, photographs should be unmounted, and a softcopy enclosed to indicate the required measurement.
• They should be numbered as part of the sequence of Photos.

Conclusions:

• It is a summary of the key findings and their applications.
• Briefly summarize the main findings of the study in two to three concise statements or in a single paragraph.
• Discuss the practical implications of the findings.
• Authors may also include recommendations for future research if applicable.

Acknowledgments:

• Acknowledgement (optional) to any individuals or institutions, or funding sources who contributed to the research should be included in the paper after the conclusion and recommendations.

Conflict of Interest:

• Declaration of any potential conflicts of interest.
• All authors are required to disclose any potential or actual conflicts of interest that may have arisen within the process of publication.
• This includes any financial, personal, or professional relationships that could have influenced or be perceived to have influenced the research.

References:

All references should be cited in the text and listed in a consistent format (i.e., IEEE).

Heading Style

• Main and second-level headings should be written in uppercase letters.
• Headings above the second level should be written in sentence case.

Page Limits

• Original research articles and review articles should not exceed 15-20 manuscript pages. In special cases, the size of the manuscript may vary.
• The conference articles considered for publication in special editions or Proceedings can be 6-15 manuscript pages.

References:

• Automatic referencing in IEEE style automates the process of creating citations and a bibliography list according to the guidelines of the Institute of Electrical and Electronics Engineers (IEEE).
• This involves using software or online tools that:
• Extract citation information: These tools can automatically extract citation information from various sources, such as PDFs, websites, and databases.
• Format citations: The software formats the extracted information according to the specific rules of the IEEE citation style, including author names, publication titles, dates, and other relevant details.
• Generate a References/bibliography: The tool creates a numbered list of all cited sources in the correct IEEE format at the end of the document.
• Insert in-text citations: The software automatically inserts numbered citations in the text of the document, corresponding to the numbered entries in the bibliography.

Example of IEEE Referencing and Citations:

In IEEE style, references are numbered sequentially in the order they appear within the text.

1. In-text Citations:

• When you refer to a source within your paper, place the corresponding reference number in square brackets immediately after the cited information.
• For example: "Previous research has shown that... [1]."

1. Reference List:

• At the end of your paper, create a numbered reference list.
• Each reference entry corresponds to the numbered citations in the text.
• List the references in the same order they appear in the text.

Key Features of IEEE Reference Sequence:

• Consecutive Numbering: Each reference receives a unique number, ensuring easy tracking and cross-referencing.
• Order of Appearance: The order of references in the list directly reflects the order in which they are cited within the text.
• Clarity and Consistency: This system provides a clear and consistent way to acknowledge and track sources throughout the paper.

Example:

1. In-text Citation: "As mentioned in [2]..."
2. Reference List:
1. J. K. Author, "Title of the first work," Journal Name, vol. 10, no. 2, pp. 100-120, Mar. 2017.
2. A. B. Author, "Title of the second work," in Book Title, X. Y. Editor, Ed., 2nd ed., Publisher Name, City, State, 2018, pp. 150-170.

1. Journal Article

• In-text: "[1]"
• Reference List:
1. A. B. Author, "Title of the article," Journal Name, vol. x, no. y, pp. xxx-xxx, Month, Year.

Example:

• In-text: "As shown in [1]..."
• Reference List:
1. J. K. Author, "Name of the article," IEEE Transactions on Pattern Analysis and Machine Intelligence, vol. 10, no. 5, pp. 500-520, May 1998.

1. Book

• In-text: "[2]"
• Reference List: 2. A. B. Author, Book Title. City, State: Publisher, Year.

Example:

• In-text: "Referencing a book [2]..."
• Reference List: 2. J. K. Author, Fundamentals of Digital Image Processing. Englewood Cliffs, NJ: Prentice-Hall, 1996.

1. Book Chapter

• In-text: "[3]"
• Reference List: 3. A. B. Author, "Chapter title," in Book Title, X. Y. Editor, Ed., xth Ed. City, State: Publisher, Year, Ch. x, pp. xxx-xxx.

Example:

• In-text: "As discussed in [3]..."
• Reference List: 3. J. K. Author, "Name of Chapter," in Handbook of Image Processing, A. B. Editor, Ed., 2nd Ed. New York, NY: Academic Press, 1998, Ch. 5, pp. 100-150.

1. Website

• In-text: "[4]"
• Reference List: 4. Name of the Organisation, "Title of the document," [Online]. Available: URL, Accessed: Month Day, Year.

Example:

• In-text: "Referencing a website [4]..."
• Reference List: 4. IEEE, "IEEE Style Manual," [Online]. Available: [invalid URL removed], accessed: Jan. 1, 2024.

1. Thesis/Dissertation

• In-text: "[5]"
• Reference List: 5. A. B. Author, "Title of thesis/dissertation," PhD dissertation, Department, University, City, State, Year.

Example:

• In-text: "As mentioned in the dissertation [5]..."
• Reference List: 5. J. K. Author, "Image Processing Techniques for Medical Applications," PhD dissertation, Dept. of Electrical Eng., Stanford Univ., Stanford, CA, 1998.

1. Report

• In-text: "[6]"
• Reference List: 6. Name of Organisation, "Title of Report," Report No., City, State, Year.

Example:

• In-text: "According to the report [6]..."
• Reference List: 6. The National Academies, "Frontiers in Massive Data Analysis," The National Academies Press, Washington, DC, 2013.

Note:

• Numbering: References are numbered sequentially in the order they appear in the text.
• Punctuation: Pay close attention to punctuation and spacing in the reference list.
• Consistency: Maintain consistent formatting throughout the reference list.
• Accuracy: Ensure all information is accurate and complete.
• Refer to the IEEE Style Guide: For the most up-to-date and comprehensive information, always consult the official IEEE Style Guide.
• Try to explore software tools. Tools like Mendeley, LaTeX and MS Word provide the automatic referencing style.

Disclaimer: These are general guidelines. The specific formatting requirements may vary slightly depending on the specific tool and publication.

Page setup and Fonts section:

• Margins: Set top, bottom, left, and right margins to 1 inch (2.54 cm).
• Page Numbering: Number all pages consecutively.
• Line Spacing: Use 1.5 line spacing for all narrative text. Use single-line spacing for captions of tables and figures.
• Paragraph Spacing: Insert an extra line (1.5 spacing) before and after all headings, subheadings, and captions.
• Paragraph Format: Use justified alignment for all paragraphs.
• Font: Use Times New Roman font throughout the manuscript, with the following font sizes and styles: Insert Table 1 specifying font sizes and styles for different text elements (e.g., headings, subheadings, text body, captions).

Note: A Professional composer will handle the final formatting, page setup, and font selection of accepted manuscripts by following the established journal guidelines.

EIJET Privacy Policy Proclamation:

At EIJET Publishing, we value your trust and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and protect your personal data when you interact with our publications, websites, and services.

We may collect personal information from you in various ways, including:

• When you submit a manuscript: Name, email address, affiliation, and other contact details.
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We may use your personal information for the following purposes:

• Processing submissions: Managing manuscript submissions, communicating with authors, and facilitating the peer-review process.
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Updates to this Policy

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Copyright and License Grant: EIJET retains copyright in all Articles or Papers published within the Journal (the "Works"). Except for any logos, emblems, trademarks, or other designated third-party materials (collectively, the "Excluded Materials"), EIJET grants a non-exclusive, worldwide license to reuse the Works under the terms of the Creative Commons Attribution 4.0 International License ("CC BY 4.0"). The full text of the CC BY 4.0 license is available at Creative Commons License.

Attribution Requirements: When reusing any portion of a “Work”, the author must attribute the authorship to the original author(s) and cite EIJET as the source of publication. The specific attribution format required by CC BY 4.0 can be found in the license itself on the Creative Commons Website.

Disclaimer: The Excluded Materials are not licensed under the CC BY 4.0 license, and all rights are reserved by their respective authors and owners. EIJET disclaims any warranty or guarantee regarding the accuracy, completeness, or reliability of the Works.

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